Secure Email Portal
KPPA uses a
secure email solution that protects confidential information exchanged between KPPA and participating agencies. The
Secure Email Portal User Manual outlines how to access and use the portal. You can also watch a short video to learn more.
KPPA Guide to the Secure Email Portal
Employer Self Service
Employer Self Service is used to submit monthly reports, register for employer seminars, update agency information, and many other functions. These short videos can help you use the different features of Employer Self Service.
Initial set-up of Employer Self Service
Update a Password
Update a Security Question
Add a Contact Person
Edit a Contact Person
Delete a Contact Person
Add an Agency Address
Edit an Agency Address
Delete an Agency Address
Find an Employee Contribution Group (Download Member ID)
2018 Reporting Official Training
In 2018, Reporting Official training was offered for our File and Web employers and School Board employers.
These training videos do not cover the reporting process for KHRIS employers reported by the Personnel Cabinet.
Employer Self Service Overview
Monthly Reporting: File Reporters – Upload Detail File
Monthly Reporting: Web Reporters – Enter Report Detail
Monthly Reporting: Compliance
2019 Reporting Official Training
In 2019, Reporting Official training was offered to our KHRIS employers, File and Web employers, and School Board employers. The following videos are a condensed version of the training provided during the 2019 Reporting Official Training Conference.
KHRIS employers training:
(employers with five digit employer codes with KPPA)
2019 KHRIS - Employer Self Service Overview
2019 KHRIS - Monthly Report Overview
File and Web employers training:
(CERS & quasi-State employers with four digit employer codes)
2019 Reporting Official Conference: File/Web employers
School Board employers training:
2019 Reporting Official Conference: School Board employers
There are two types of pension spiking: Employer Pension Spiking affects employees who retired from January 1, 2014 to June 1, 2017; while Member Pension Spiking affects employees with a retirement date of January 1, 2018 and later.
Employer Pension Spiking
Member Pension Spiking
KPPA uses invoices to issue credits or debits to participating agencies. It is important for each agency to process invoices in a timely manner. The first video
Viewing and Paying Invoices provides a general overview while the remaining videos discuss specific invoice types that you may receive.
Viewing and Paying Invoices
Employer Free Military and Decompression Service Invoice
Employer Pension Spiking Invoice
Expense Allowance Invoice
Health Insurance Reimbursement Invoice
Member Pension Spiking Refund Invoice
Employer Omitted Invoice
Standard Sick Leave Invoice
Hazardous Duty Petition Process
Hazardous duty is defined in Kentucky Revised Statute 61.592. Any agency with a position that meets the definition can petition the appropriate System Board for hazardous duty coverage. To learn more about how to file a petition, watch the video for the system the agency participates in as the requirements vary.
KERS – Hazardous Petition Tutorial
CERS – Hazardous Petition Tutorial