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Secure Email Portal

KRS uses a secure email solution that protects confidential information exchanged between KRS and participating agencies. The Secure Email Portal User Manual outlines how to access and use the portal. You can also watch a short video to learn more.

 KRS Guide to the Secure Email Portal

Employer Self Service

Employer Self Service is used to submit monthly reports, register for employer seminars, update agency information, and many other functions. These short videos can help you use the different features of Employer Self Service. 

Initial set-up of Employer Self Service

Update a Password

Update PIN

Update a Security Question

Add a Contact Person

Edit a Contact Person

Delete a Contact Person

Add an Agency Address

Edit an Agency Address

Delete an Agency Address

Find an Employee Contribution Group (Download Member ID)

Reporting Official Training

In 2018, Reporting Official training was offered for our File and Web employers and School Board employers.  These training videos do not cover the reporting process for KHRIS employers reported by the Personnel Cabinet.

Employer Self Service Overview

Monthly Reporting: File Reporters – Upload Detail File

Monthly Reporting: Web Reporters – Enter Report Detail

Monthly Reporting: Compliance

Pension Spiking

There are two types of pension spiking:  Employer Pension Spiking affects employees who retired from January 1, 2014 to June 1, 2017; while Member Pension Spiking affects employees with a retirement date of January 1, 2018 and later. 

Employer Pension Spiking

Member Pension Spiking


KRS uses invoices to issue credits or debits to participating agencies. It is important for each agency to process invoices in a timely manner. The first video Viewing and Paying Invoices provides a general overview while the remaining videos discuss specific invoice types that you may receive.

Invoice series: Monthly Reporting

Invoice series: Personnel Adjustment

Invoice series: Reinstatement

Viewing and Paying Invoices

Employer Free Military and Decompression Service Invoice

Employer Pension Spiking Invoice

Expense Allowance Invoice

Health Insurance Reimbursement Invoice

Member Pension Spiking Refund Invoice

Employer Omitted Invoice

Standard Sick Leave Invoice

Hazardous Duty Petition Process


Hazardous duty is defined in Kentucky Revised Statute 61.592. Any agency with a position that meets the definition can petition the KRS Board for hazardous duty coverage.  To learn more about how to file a petition, watch the video for the system the agency participates as the requirements vary.   

KERS – Hazardous Petition Tutorial

CERS – Hazardous Petition Tutorial


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